JMVRA Tutorials: Submit, Format, Track & Verify

This guide covers the full route from a finished manuscript to a confirmed submission that has been screened. If your manuscript is not yet formatted, complete Tutorial 2 first.

1. 1

   Finalise your manuscript

   Make sure your file follows the JMVRA template: the required section order, one citation style used consistently, and an abstract of 150–250 words. The full specification has the details.

2. 2

   Collect details of your co-authors

   For each author, note the full name, designation, institutional affiliation and email, plus an ORCID iD if there is one. Missing co-author details are the leading cause of delays at initial screening.

3. 3

   Go through the submission checklist

   Before opening the portal, go through the 12-point Submission Checklist. It takes five minutes and prevents most rejections before they occur.

4. 4

   Enter the submission portal

   Visit the online submission portal. There is no fee for creating an account.

   1Paper

   2Authors

   3Address

   4Submit

   Paper Details Step 1 of 4

   Paper Title *

   Full title of your research paper

   Abstract *

   Paste your complete abstract here (100–300 words recommended)

   Key Terms

   e.g. Machine Learning, Neural Networks (comma-separated)

   Research Type *

   Research Paper

   Research Area *

   (Select research area)

   Upload Paper *

   Choose FileNo file chosen

   Accepted: .doc, .docx or .pdf. Max 10 MB.

   Next

   This mock-up of the JMVRA submission portal shows Step 1 of 4, which collects the paper title, abstract, keywords, research type and manuscript file; the Author, Address and final Submit steps come afterwards.

5. 5

   Fill in the title, abstract and keywords

   Enter the final title, abstract and 5–8 keywords just as the manuscript has them, so the metadata matches your file. Pick the proper Research Type (Research Paper, Review Article, Case Study, etc.) and Research Area. Because JMVRA is a multidisciplinary, UGC Status & Parameters journal open to every subject, select whichever area comes closest to your field. If two areas seem equally close, choose the one your main readers would search under.

6. 6

   Attach your manuscript file

   Attach the .doc, .docx or .pdf file, keeping it below 10 MB. This is Step 1 of the 4-step portal pictured above, and Authors, Address and the final Submit step come next.

   Save the file as Surname_Title.docx; this lets the editorial team link your upload to your form entry straight away.
7. 7

   Review and submit

   Check every field carefully before submitting the form, and avoid refreshing or leaving the page while it processes.

8. 8

   Save your confirmation

   A confirmation email arrives with a manuscript reference number. Keep it safe, as you need it to track your paper's status.

Proper formatting has more influence than anything else on how quickly your paper passes initial screening.

1. 1

   Choose page and font settings

   Use A4 page size with 1-inch margins on every side, Times New Roman 12pt for body text, 14pt bold for headings, 1.5 line spacing and justified alignment.

2. 2

   Arrange sections in the required order

   Title Authors & Affiliation Abstract & Keywords Introduction Methodology Results & Discussion In Summary Acknowledgement References. See the full structure.

3. 3

   Craft a title and abstract that can be found in searches

   Put your method, domain and application in the title. Keep the abstract to 150–250 words and state actual findings with figures instead of writing "results are discussed."

4. 4

   Select a single citation style and keep to it

   Select IEEE, APA or MLA. Each in-text citation needs a matching entry in the reference list, and the reverse also holds. Consult Citation & Referencing Styles.

5. 5

   Give every figure and table a caption

   Number figures and tables in sequence, caption each, and mention each at least once in the main text. Create tables as editable Word tables and not as pasted images.

6. 6

   Proofread using the checklist

   Go through the Submission Checklist a last time before you save the file for upload.

An ORCID iD gives you, as a researcher, a lasting identifier, just as a DOI gives your paper one. It prevents your citations from being scattered across several author records.

1. 1

   Visit orcid.org and sign up

   Open a free account using your name, email and institutional affiliation.

2. 2

   Settle on a single standard form of your name

   Decide precisely how your name will appear on all future papers (for instance, always "Rajesh Kumar," never switching to "R. Kumar") and keep to it throughout your career.

   On this page, hardly any other choice affects your long-term citation count as strongly as this one.
3. 3

   Fill in your public profile

   Enter your present institution and any past publications you have; this immediately helps tell you apart from other researchers whose names are similar.

4. 4

   Give your ORCID iD when you submit

   From now on, put it in the author details section of each JMVRA submission.

5. 5

   Add the DOI to ORCID once published

   Once the paper is published, put its DOI on your ORCID works list; numerous databases can do this for you automatically through the CrossRef/ORCID auto-update link.

Each submission is checked for similarity before a reviewer sees it. Most papers that get flagged are not deliberate plagiarism; they stem from careless paraphrasing or background sections with too few citations. Keeping a log of sources while you read makes honest citation much easier.

1. 1

   Base your literature review on understanding and not on copying

   Read a source, close it, and then put down what you understood in your own words. Do not paraphrase sentence by sentence with the source open beside you, because that yields the near-identical sentence structure that similarity tools flag most strongly.

2. 2

   Use quotations sparingly, always inside quotation marks

   Should you need an author's exact words, quote them directly in quotation marks and add a citation. Exact wording copied without marks counts as plagiarism, whatever the intention.

3. 3

   Do not reuse your earlier text without disclosing it

   Using large portions of your own previously published work without citing it amounts to self-plagiarism, and it is handled like any other similarity violation.

4. 4

   Cite while writing, not afterwards

   Insert the citation when you use a source's idea instead of reconstructing it from memory at the end. That is how references end up dropped by accident, which weakens the paper and raises its apparent similarity.

5. 5

   When flagged, rework the specific sections instead of simply resubmitting

   A similarity flag sends back identified sections for revision. Rewrite them from understanding (Step 1) and avoid swapping in a few synonyms, since surface-level word substitution is easy to detect and is treated just like the original flag.

Payment is requested only once your paper has been accepted by the editors, and never earlier.

1. 1

   Wait until the acceptance email arrives

   Your acceptance email carries a secure payment link and the precise amount due: ₹971 INR for Indian authors, $41 USD international.

2. 2

   Check the amount using the Cost Calculator

   If you added optional extras, compare the total with the Cost Calculator to avoid surprises.

3. 3

   Use only the official link to pay

   Pay only through the link in your official acceptance email. Indian authors can use UPI, net banking and cards; overseas authors can use card and international wire.

   Never pay through a link that arrives in an unsolicited email or from a third party; payment is collected only after the editorial office itself confirms acceptance.
4. 4

   Keep a record of your transaction reference

   Take a screenshot or write down the transaction/UTR number right after payment.

5. 5

   Do not pay again if confirmation takes more than a few hours

   Email [email protected] giving your transaction reference and manuscript number. A delayed confirmation callback is usually the cause, not a lost payment.

1. 1

   Find your manuscript reference number

   It appears in the confirmation email you received on submission.

2. 2

   Go to the tracking portal

   Visit Track Your Paper and type in your reference number.

3. 3

   Interpret the status stage

   The stages run in this order: Submitted then Under Screening then Under Review then Revision Requested then Accepted then In Production and finally Published. Each stage is explained in the Help Center.

4. 4

   Send a reminder only when it is truly late

   Email and WhatsApp carry the acceptance or rejection notice. If the status stays unchanged for several weeks, email the editorial team with your reference number.

A well-organised response document is the quickest way through re-review.

1. 1

   Read all comments before you write a word

   See everything both reviewers raised before you begin editing the manuscript.

2. 2

   Number every comment in the response document

   Use a plain numbered list (Comment 1, Comment 2) that follows the reviewer's own numbering where one exists.

3. 3

   Say precisely what you altered for every point

   A specific reply reads "Section 3.2 was revised to clarify the sampling method (page 6, highlighted)"; a vague one reads "addressed as suggested."

4. 4

   If you disagree with a point, explain why instead of ignoring it

   Support your reasoning with evidence or literature. If a comment gets no reply, it looks like an oversight and not a considered decision.

5. 5

   Mark the changes in the revised manuscript

   Turn on track changes or use a highlight colour, so that the editor and reviewers can quickly match your edits with the response document.

6. 6

   Send both files back together

   Submit the revised manuscript and the response document as a pair.

Carry out this check for each paper you publish. It takes ten minutes, and finding metadata errors early makes them cheap to fix. More background is in Indexing & Abstracting. A habit of checking soon after publication keeps small mistakes from spreading to other databases.

1. 1

   Confirm that your DOI resolves

   Enter https://doi.org/ and then your DOI in a browser; it should open your article page. Wait 72 hours after publication before testing.

2. 2

   Inspect the CrossRef record

   Look up your DOI at search.crossref.org. Check the title, every author name, the affiliations, journal, ISSN, volume/issue/pages, date and licence.

3. 3

   Search Google Scholar

   Search for your exact title within quotation marks. Wait 2–6 weeks before expecting it to show, and add the paper to your Google Scholar profile by hand.

4. 4

   Check the aggregators

   Use your DOI or title as a search term at openalex.org, scilit.com and explore.openaire.eu to see whether it appears.

5. 5

   Check the record for the journal itself

   Search for ISSN 2984-8911 on portal.issn.org and for JMVRA in road.issn.org.

6. 6

   Connect your identity

   Put the DOI in your ORCID record, and take ownership of the article on ResearchGate.

1. 1

   Wait for the email confirming publication

   It is sent as soon as your paper goes live with its DOI.

2. 2

   Follow the certificate download link

   Every listed author gets an individual certificate, not only the corresponding author.

3. 3

   Review the details before you use it

   Before presenting the certificate to any official body, confirm that your name, the paper title, ISSN, volume/issue and DOI are correct.

4. 4

   Tell us about any mistake straight away

   To get a corrected certificate, write to [email protected] giving the right spelling together with your DOI.

1. 1

   Open the calculator

   Open the Cost Calculator; no login is needed.

2. 2

   Choose your author category

   Either Indian (₹971 INR) or International ($41 USD); pick the one that applies.

3. 3

   Include optional extras if wanted

   Add a hard copy, a plagiarism report or other extras, should you need them.

4. 4

   Review the itemised total

   This is the precise amount you will be asked to pay after acceptance, so keep it for your records.