JMVRA (jmvra.org) is dedicated to safeguarding the privacy of every user, author, reviewer and visitor. Below we explain how your personal information is collected, used and protected. Reading it before you register helps you decide what to share.
Information We Collect
- Name, email address, phone number and institutional affiliation (authors and reviewers)
- The content of the manuscript and details of the submission
- Analytics data on website use (pages visited, IP address, browser type)
- Payment information (handled securely by a payment gateway and not kept on our servers)
What We Do With Your Information
- To handle and administer manuscript submissions
- To inform you of review progress, acceptance and publication decisions
- To provide certificates and receipts
- To make our website and services better
- Your personal data is not sold, rented or shared with third parties for marketing
Data Retention
Data about submissions and authors is kept for at least 5 years, for archival and audit needs. Third-party gateways process payment data, and JMVRA servers do not hold it beyond confirming the transaction.
Data Security
Suitable technical and organizational safeguards protect your personal data from unauthorized access, alteration, disclosure or destruction. SSL/TLS encryption secures all data transmissions. Strong, unique passwords on your own email accounts add a further layer of protection.
Your Rights
You may ask to see, correct or delete your personal data. Send such requests to [email protected].
Your Data Through Every Stage
Here the Privacy Policy is explained in practical terms. The complete, binding wording is in the JMVRA Privacy Policy, so read both ahead of submitting.
| Stage | Data used | Who sees it | Why |
|---|---|---|---|
| Submission | Your name, email, phone, affiliation and manuscript | JMVRA editorial office | To log your paper and send progress updates through email and WhatsApp |
| Double-blind review | The manuscript with author identities removed | 2–3 reviewers assigned from the subject area | To assess the work — authors and reviewers stay hidden from one another |
| Acceptance & payment | Payment details, plus your GSTIN when you request a GST invoice | An outside payment gateway; the editorial office handles the receipt | To receive the fee and give a receipt — JMVRA’s own servers never keep card details |
| Publication | The title, abstract, full text, author names and affiliations exactly as printed in the final paper | The public (open access, CC BY 4.0) | To add the work to the public scholarly record |
| DOI registration (if requested) | Article metadata covers title, author names, journal, volume/issue and DOI | Crossref along with discovery services | To assign the article a lasting identifier and connect citations |
| Archive | Records of submissions and correspondence | JMVRA editorial office | Retained for a minimum of 5 years, for archiving and audit |
What Is Made Public, and What Remains Private
Visible to all after your paper is published
- The paper's title, abstract and full-text PDF
- The names and affiliations of authors, exactly as in the paper
- Volume, issue, date of publication and DOI
- Whichever contact details you decide to include in the manuscript
JMVRA never publishes these
- The phone number and email address you registered with
- Your payment details, GSTIN and transaction IDs
- Who the reviewers are in double-blind review
- Any manuscript that is not accepted
Privacy Points to Review Prior to Submission
- Sign up with an email address that you own and read often, because every decision is sent to it.
- Include in the paper just those contact details you are comfortable making public.
- Include your ORCID iD to tie the paper to you instead of to a researcher whose name resembles yours.
- Make payment only to account details that [email protected] sends you after acceptance.
- Note down your paper ID and mention it whenever you make a request about your data.
Updating or Correcting Your Personal Data
- 1Write from your registered email
Email your request to [email protected], giving your paper ID.
- 2Say exactly what should change
Typical cases are a new email address, a changed phone number or a corrected spelling of your name.
- 3Before publication
The submission record is changed to show the new contact details.
- 4After publication
Any change to author names or affiliations that appear in the paper is treated as a formal correction according to COPE guidance.
Advice on Privacy for Authors
- Choose an institutional email — when you can
- Give only the necessary details — on submission forms
- Safeguard co-authors’ information — only with their consent
- Flag suspicious requests — by writing to [email protected]
Protecting Research Participants
| Practice | Example |
|---|---|
| Anonymise | Strip out names and identifying details |
| Aggregate | Report group results |
| Consent | State the consent in the paper |
| Secure data | Keep raw data in a secure place |
Practical Tips for Protecting Your Personal Data While Publishing
Publishing involves sharing names, emails and sometimes sensitive study information, so privacy deserves thought at each stage. These habits reduce unnecessary exposure while keeping your paper complete.
- Decide what to make public. Choose which affiliation, email and biographical details you are comfortable seeing printed with your article, because published author information is difficult to withdraw later.
- Use a professional email address. Register with an institutional or dedicated address that you control and check regularly, keeping personal accounts and sensitive correspondence separate from your publishing activity.
- De-identify participant information. Remove names, locations and unusual details that could identify participants in tables, quotations and supplementary files, and confirm your consent terms allow the level of detail shown.
- Secure your accounts. Choose a strong, unique password for submission accounts, and log out on shared computers so that unfinished drafts and personal details stay private.
- Review your data after changes. If you move institutions or change contact details, update them with the journal promptly so that records stay accurate and messages reach you.
Share only what is needed, protect participants and accounts, and keep your contact details current throughout the publication process.
Questions Researchers Often Ask
At-a-Glance Checklist
- Correct detailsThey are printed on the article
- Anonymous fileUsed for review
- Payment data confidentialNever made public
- Corrections asked forVia the editorial office
- Privacy policy studiedAhead of submission
Your Paper's Journey at JMVRA, From Submission to Publication
- SubmitPaper ID given
- ScreenScope & similarity
- ReviewDouble-blind
- DecideEmail & SMS
- UpdateOne point at a time
- AcceptCopyright & fee
- ProduceRequest a DOI
- PublishMonthly issue
How long review takes depends on the reviewers and on any revision required, so no set turnaround is promised; you are told of acceptance or rejection by email and WhatsApp.
Ready to Publish? Submit to JMVRA
JMVRA is aligned with UGC's Suggested Parameters for Choosing Peer-Reviewed Journals.
JMVRA is a Transparent, Peer-Reviewed, Open Access Journal (Refereed Journal). Following the discontinuation of the UGC and UGC-CARE journal listing, and in alignment with the latest UGC-CARE recommendations and guidelines, JMVRA is aligned with UGC’s Suggested Parameters for Choosing Peer-Reviewed Journals.
Pages worth visiting on jmvra.org
Key Terms
Subjects and search phrases this article addresses.
Related Reading
Further reading on the same theme from the JMVRA blog.
Keep Reading on the JMVRA Blog
As part of the JMVRA journal blog, this guide shares practical help on publishing, indexing, metrics and research integrity, and is written to be verifiable rather than promotional.