Call for papers, live in minutes
Set a conference up with tracks, dates and templates without wrestling with unfamiliar software or an IT department.
Conference Management • Low Cost Publication
Run Your Conference with jwcmt.org
Expanded guide: this article now has a longer, fully updated edition with step-by-step how-to sections, FAQs and checklists — How to Run an Academic Conference End to End with JWCMT: Call for Papers, Review, Registration, Schedule and Proceedings.
The Journal Wave Conference Management & Tracking System — call for papers, submissions, reviewer allocation, registration and a direct route into published proceedings, all in one platform.
Key takeaways
- jwcmt.org handles a conference end to end: call for papers, submissions, reviewer allocation, registration, scheduling and proceedings.
- The twelve-week plan on this page runs backwards from the event; the review weeks are the ones organisers most often squeeze, and the ones delegates notice.
- Conference papers can go on to a journal article if they are substantially extended and the overlap is declared.
- Proceedings or extended papers at JMVRA follow the journal’s normal review; the charge is ₹971 INR for Indian authors and $41 USD for international authors, due only after acceptance.
A conference is a publication problem with a deadline attached: abstracts arrive in bulk, reviewers have days rather than weeks, decisions must go out on a fixed date, and the proceedings have to come together while everyone is exhausted. jwcmt.org exists to make that survivable, without the tedious manual tasks that usually come with running an event.
Organising a call for papers already? Check the current one, or submit a standalone paper any time.
₹971 INR Indian authors · $41 USD international · payable after acceptanceWhat sets it apart
What jwcmt.org Handles
Streamlined submissions
Researchers submit electronically; organisers track every submission’s status in one place instead of an inbox.
Reviewer allocation
Assign reviewers by track or keyword, with reminders and report collection built in — not chased by hand.
Online payment for registration
Accept registration fees and other conference charges securely, with a smooth checkout for delegates.
Editorial decisions, recorded
Manage the review process, communicate with reviewers, and make accept/revise/reject decisions with a kept record.
Programme & scheduling
Sessions, chairs and rooms assembled from the same data that tracked the submissions into them.
From call for papers to publication
Beyond the Event Itself
No re-keying between stages — the same record follows a paper from submission to print.
For organisers and attendees
What It Adds Beyond the Basics
- A wider audience for the event, through the network’s own reach rather than starting from zero.
- Attendee tools — scheduling and communication — that keep participants engaged, not just registered.
- Discussion and collaboration features that turn a conference into an ongoing exchange, not a single day.
- A direct route from accepted paper to published proceedings, without re-keying manuscript data.
Publishing outside a conference is just as straightforward. Read the current call for papers, then submit.
₹971 INR Indian authors · $41 USD international · payable after acceptanceStep by step
Organiser’s Checklist: Twelve Weeks to Proceedings
A realistic schedule for a one- or two-day academic conference. Shorten it if you must, but keep the order.
1
Week 12 — Fix scope, tracks and rules
Decide the themes, the number of tracks, what counts as a full paper versus an extended abstract, and the similarity limit you will apply. Write these rules down before the call opens; changing them halfway through is the most common cause of disputes with authors.
2
Week 11 — Publish the call for papers
State the submission deadline, notification date, camera-ready date, registration fee, template and the publication route for accepted papers. Authors decide whether to submit from this one page, so it should answer their questions without an email.
3
Weeks 10–8 — Recruit reviewers and track chairs
Plan for at least two reviewers per paper and a third on standby. Ask every reviewer to declare conflicts with institutions or co-authors before papers are allocated, not after.
4
Week 6 — Close submissions and screen
Return out-of-scope and incomplete papers, run the similarity check and send back anything above the limit before reviewers spend time on it.
5
Weeks 6–4 — Review and decide
Send reminders a few days before reports are due. Where reviewers disagree, the track chair reads the paper and records the reason for the final decision.
6
Weeks 4–2 — Notify and collect final files
Every decision letter carries the reviewers’ comments. Accepted authors revise, register and upload the camera-ready version in the template.
7
Week 2 — Build and publish the programme
Group papers into sessions by theme, assign session chairs and release the schedule early so presenters can plan travel or online access.
8
Week 0 onward — Hold the event, then publish
Record who presented. Only registered, presented papers go into the proceedings, together with front matter naming the committees and describing the review process.
Quality
Setting a Review Standard Delegates Can Trust
A conference is judged by the papers it accepts. The simplest way to keep decisions consistent across tracks and reviewers is a short, published rubric that every reviewer answers for every paper.
| Criterion | Question the reviewer answers |
|---|---|
| Relevance | Does the paper fit its track and the conference theme? |
| Originality | Is the contribution new, and is earlier work fairly cited? |
| Method | Are the design, data and analysis adequate for the claims made? |
| Clarity | Can a reader in the field follow the argument without guessing? |
| Integrity | Is similarity within the limit, with no duplicate submission and ethics approval where needed? |
Publish the rubric with the call for papers. Authors write better papers when they know how they will be judged, and reviewers score more consistently when they all work from the same questions. Keep each paper’s reports with its record: a proceedings volume that can show its review trail is far easier for authors to cite in an appraisal or a thesis.
After the event
Turning a Conference Paper into a Journal Article
Many proceedings papers are short versions of a larger study. When the full study is ready, its authors can submit an extended version to a journal, as long as the overlap is handled openly:
- Add substantial new material — more data, a fuller analysis or a longer discussion — rather than reformatting the same text.
- Cite the conference paper in the article and mention it in the cover letter to the editor.
- Check the proceedings licence before reusing figures, tables or long passages.
- Expect a fresh review. A conference acceptance does not carry over; the journal applies its own peer review.
At JMVRA, submission is free. An extended paper is screened for scope and similarity, sent for double-blind peer review, and the publication fee is charged only after acceptance. Optional extras, such as a Crossref DOI, are listed on the publication charges page before you pay anything.
Have an extended version of a conference paper ready? Check the author guidelines, then submit it for review.
₹971 INR Indian authors · $41 USD international · payable after acceptanceAvoid these
Mistakes That Derail a Conference
| Mistake | What to do instead |
|---|---|
| Extending the deadline again and again | Allow one extension at most, announced at least a week before the original date. |
| A single reviewer per paper | Use two reviewers plus a tie-breaker, and record the reason for each decision. |
| Decisions sent without comments | Share the reviewers’ comments with every decision, accept or reject. |
| Promising indexing you cannot control | Describe only the publication route you control, and verify any indexing claim before printing it. |
| Collecting fees before review | Open registration after the decision, so rejected authors are never out of pocket. |
| Re-typing author names by hand | Use the submission record as the single source for the programme, certificates and proceedings. |
Keep reading
Related Guides
Twelve weeks to proceedings
The organiser’s checklist as one line. Everything to the left of “close” is recruiting; everything to the right is judging and publishing.
Organiser’s essentials
Six decisions that decide whether the event runs smoothly, all made before the first submission arrives.
- Scope, tracks, paper formats and page limits fixed before the call goes out
- A reviewer pool at least twice the expected number of submissions per track
- Review criteria and a decision rule written down and shared with chairs
- Registration, payment and attendance tracking tested before the deadline
- A proceedings plan: ISBN or journal issue, licence, and whether DOIs are assigned
- A route for extended papers: which journal, how much new material, how overlap is declared
Related articles and guides
Submit Your Paper to JMVRA
Peer-reviewed, open access, ISSN 2984-8911. Read the call for papers, then submit online.
Questions? [email protected]
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Popular Search Terms
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Popular questions and answers
jwcmt.org FAQs
These visible answers also power the FAQ structured data on this page.
What is jwcmt.org?
The Journal Wave Conference Management & Tracking System — the publisher network’s own platform for running an academic conference end to end: call for papers, submissions, reviewer allocation, registration, scheduling and proceedings.
How do I set up a conference on jwcmt.org?
A conference can be created with tracks, dates and submission templates without custom software or IT support — the call for papers can be live within minutes of the details being finalised.
Can attendees pay registration fees online?
Yes. jwcmt.org supports secure online payment for registration and other conference charges, with the transaction handled within the platform.
How are reviewers assigned to submissions?
Reviewers are allocated by track or keyword, with reminders and report collection built into the workflow rather than managed by email.
Can accepted conference papers be published afterward?
Yes — accepted papers can move into published proceedings, or into a suitable journal in the network, without the manuscript data being re-entered.
Does jwcmt.org replace myconference.cloud?
jwcmt.org is the publisher network’s own conference platform. It is not affiliated with myconference.cloud, which is not a product of this publisher.
Is jwcmt.org part of the same network as JMVRA?
Yes — it is one of the shared services described in full on our network overview page, alongside DOI registration, plagiarism checking and journal management.
What does JMVRA charge to publish a paper?
JMVRA publishes its charges in full: ₹971 INR for Indian authors and $41 USD for international authors, payable only after acceptance.
Where do I submit a paper directly to JMVRA, outside a conference?
Read the current call for papers to confirm scope, article types and deadlines, then submit through the official online submission page.
How many reviewers should each conference paper have?
Two independent reviewers is a sensible minimum, with a third kept in reserve for papers where the first two disagree. The track chair then records the reason for the final decision.
Can an extended conference paper be submitted to JMVRA?
Yes, provided it adds substantial new material, cites the original conference paper and is declared in the cover letter. It then goes through JMVRA’s own screening and double-blind peer review, whatever the conference decided.
When should a conference collect registration fees from authors?
After the acceptance decision. Asking authors to pay before their paper is reviewed ties money to the outcome, and experienced delegates read it as a warning sign.
What belongs in the front matter of a proceedings volume?
The event title and dates, the organising and review committees, a short description of how papers were reviewed, the licence the papers are published under and a full table of contents.
Question not answered here? Email [email protected] — or go straight to the current call for papers.
₹971 INR Indian authors · $41 USD international · payable after acceptance
